Tuesday, March 5, 2013

Assistant University Archivist

The University of California, Irvine Libraries seeks an energetic, skilled professional for the position of Assistant University Archivist in the Department of Special Collections and Archives to acquire and make available materials documenting the history and functions of the UC Irvine campus.

Duties and Responsibilities

Reporting to the Head of Special Collections & Archives and University Archivist, the Assistant University Archivist is responsible for overall administration of the University Archives collections. The successful candidate will engage in active collection development to acquire the most significant materials of permanent historical value for documenting the history and functions of the UC Irvine campus, collaborate actively with the UCI Administrative Policies & Records unit, and provide and coordinate appraisal, accessioning, preparation of processing plans, arrangement and description, and preservation of materials in all formats for the University Archives. The Assistant University Archivist works to implement archival management of records in electronic formats, oversees University Archives public service, and engages in active outreach, including providing instruction in use of University Archives materials and preparing exhibits. The Assistant University Archivist has responsibility for encoding finding aids using Encoded Archival Description (EAD) for contribution to the Online Archive of California. In addition the Assistant University Archivist supervises processing assistants including paraprofessional archival processors and part-time students and serves on the Department's reference desk. The successful candidate may also participate in digitization projects, acquisition of manuscript and archival collections, donor relations, and grant proposals as appropriate.



  • A graduate degree in library science from an ALA-accredited institution, or a graduate degree in archival studies, or an equivalent combination of education and experience.
  • Formal coursework or training in archival management and theory.
  • Experience processing archival collections and preparing finding aids.
  • Familiarity with concepts related to archival management of electronic records.
  • Familiarity with basic records management principles and current trends.
  • In-depth knowledge of efficient processing procedures, such as those outlined in Greene and Meissner's "More Product, Less Process."
  • Ability to learn new technologies quickly and effectively.
  • Strong written, verbal, and interpersonal communication skills.
  • Ability to work effectively within a culturally diverse academic community.
  • Ability to work effectively in teams and in a dynamically changing environment.
  • Ability to meet the University of California criteria for advancement and promotion.
  • Advanced skill in using the Archivists’ Toolkit and encoding finding aids using Encoded Archival Description.
  • Experience providing reference service in a research or academic library.
  • Experience working with archival collections in non-textual formats, such as photographs, audiorecordings, and videorecordings.
  • Experience supervising archival processing assistants.
  • Experience working with electronic records.
  • Experience working with university schools and units.
  • Experience processing university archives.
The Department of Special Collections and Archives

Special Collections and Archives houses the UCI Libraries' collections of manuscripts and archives, rare books, and notable subject collections. Archival collecting areas of particular strength and distinction include regional history (emphasizing Orange County and Southern California), the Southeast Asian Archive, the Critical Theory Archive (including the papers of Jacques Derrida, Wolfgang Iser, Paul de Man, and others), the University Archives (documenting the UC Irvine campus), dance and the performing arts (including the papers of Robert Cohen and choreographers Donald McKayle and Eugene Loring), and distinguished UCI faculty (including Noble Laureates Frederick Reines and Sherwood Rowland).

The UCI Libraries

The UCI Libraries are committed to innovation and excellence and are in a major period of change.  The Libraries consist of the Langson Library, the Ayala Science Library, the Library Gateway Study Center, and the Grunigen Medical Library.  These buildings contain over 3,600 public seats for study and research and provide more than 600 public access computers.  The UCI Libraries have a staff of approximately 140 FTE plus approximately 30 student assistant FTE.  The library collection consists of over 3.4 million volumes and over 86,000 journals and serial titles and an aggressively expanding electronic resources collection.  The UCI Libraries are a member of the:  Association of Research Libraries (ARL), California Digital Library (CDL), HathiTrust Digital Library, Center for Research Libraries (CRL), Coalition of Networked Information (CNI), Digital Library Federation (DLF), Council on Library and Information Resources (CLIR), Scholarly Publishing & Academic Resources Coalition (SPARC), Pacific Rim Digital Library Alliance (PRDLA), and International Federation of Library Associations and Institutions (IFLA).

University of California, Irvine

The University of California, Irvine, is nestled in over 1,500 acres of coastal foothills, five miles from the Pacific Ocean, between San Diego and Los Angeles.  Founded in 1965, UCI has more than 28,000 undergraduate and graduate students and about 1,100 faculty.  Nearly 67% of UCI students identify themselves as Asian American, African American, Chicano/Latino, or Native American.  The University offers graduate degrees in more than 100 academic disciplines and interdisciplinary programs in addition to the M.D. and J.D.  UCI’s academic programs are ranked nationally among the top universities; several doctoral programs are ranked in the top ten.

Librarians at the University of California Irvine are academic appointees and receive potential career status at the time of their initial appointment.  Librarians periodically receive administrative and peer review for merit increases based on the following criteria: 1) professional competence and quality of service within the Library; 2) professional activity outside the Library; 3) university and public service; and 4) research and other creative activity.

Salary & Benefits:  Salary commensurate with qualifications and experience.  Preferred appointment level is $47,544 - $70,956 (Assistant Librarian I – Librarian I).

Librarians are entitled to two days per month of annual leave, thirteen paid holidays, and one day per month sick leave.  The University has an excellent retirement system and offers a variety of group health, life, and disability insurance plans.  Benefits are equal to approximately 40% of salary.

Consideration will be given to applicants with a wide range of years of experience, including qualified early career librarians.

Deadline for Applications:  Applications received by March 28, 2013 will receive first consideration, but applications will continue to be accepted until the position is filled.

To ApplyElectronic applications are preferred.  Qualified applicants who wish to be considered for this position should send their application materials including: cover letter; complete résumé; and the names, e-mail addresses, and phone numbers of three references, with a statement of each reference's professional relationship to the applicant, to: 

E-mail: libhr@uci.edu
Library Human Resources
UC Irvine, P.O. Box 19557
Irvine, CA 92623-9557
Confidential fax:  (949) 824-3270

Upon application, candidates should be in possession of proof of their legal right to employment in the U.S.  In compliance with the Immigration Reform and Control Act of 1986, verification of legal right to work will be required between the time of final selection and hiring, and is absolutely essential in ultimately being hired.

This position description is listed on the UCI Libraries Web site at http://www.lib.uci.edu/about/jobs/librarian-vacancies.html with links to additional Web sites featuring campus and community information.

The University of California, Irvine is an equal opportunity employer
committed to excellence through diversity.

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