Wednesday, May 15, 2013

Electronic Records Manager

The Raynor Memorial Libraries at Marquette University seeks a creative, collaborative, enthusiastic professional for the position of Electronic Records Manager. Reporting to the Head of Special Collections and University Archives, under the direction of the University Archivist, the Electronic Records Manager will focus on the management, acquisition, appraisal, description, disposition, and preservation of born-digital institutional records with historical, evidential, or administrative value to the university.

Duties and Responsibilities:

  • Coordinates the transfer and accession of electronic records; converts, validates, describes, preserves and makes accessible through appropriate digital asset management tools.
  • Assists in the creation of digital collections, using appropriate metadata standards, and creation of associated content in conjunction with the University Archivist.
  • Advises university staff and faculty in the proper procedures for transferring electronic records.
  • In consultation with archivists, assists in identifying appropriate workflows for electronic records received as a part of manuscript collections.
  • Participates in reading room and reference service
  • Supervises and trains student assistants
  • Contributes to the mission of the Raynor Memorial Libraries, by participating in meetings, planning, program review, developing and evaluating policies and procedures, strategic planning, and the development of special projects and functions as appropriate.
  • Maintains an awareness of current trends in electronic records management by participating in professional activities.

Required Knowledge, Skills and Abilities:
  • ALA accredited master's degree in library or information science or advanced degree in archives administration, records management or other related field.
  • Two years of experience in an archives environment; or special collections coursework and experience resulting in knowledge of principles and practices governing the management and preservation of digital materials.
  • Comprehensive knowledge of electronic records management principles and practices, and digital preservation theory and practice.
  • Understanding of principles of database management, enterprise architecture, and systems analysis.
  • Demonstrated project management experience.
  • Ability to work collaboratively, effectively and collegially with a diverse population of faculty, students and staff.
  • Knowledge of metadata standards, reformatting guidelines, grant writing, and issues pertaining to institutional repositories.
  • Superior interpersonal, communication, and writing skills.
  • Evidence of commitment to the archival and records management profession by memberships and participation in professional associations.
  • Record of ongoing professional development and contribution.
  • Ability to tolerate dust and inactive mold spores. 

Preferred Knowledge, Skills and Abilities:
  • Certified Archivist
  • Experience with Archivists’ Toolkit or other archival management systems desired
  • Prior academic library or higher education work experience.
  • Demonstrated experience applying DACS, EAD and XML, and familiarity with Dublin Core, AACR2, LCSH, and MARC
  • Working knowledge of current archival descriptive standards, intellectual property rights, and issues related to born-digital content and digital conversion of archival materials.
Marquette University is an independent, Catholic, Jesuit doctoral-granting institution with an enrollment of 12,000 located near downtown Milwaukee. Two adjacent and connected library buildings seat 2,150 and house a 1.7 million volume collection, 500 networked resources, and over 22,000 electronic journals.

For full consideration submit application online by July 1, 2013 to the university’s application site:

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