Archivist for University Archives

The University of California, Irvine Libraries seeks an energetic, skilled professional for the position of Archivist for University Archives in the Department of Special Collections and Archives to acquire and make available materials documenting the history and functions of the UC Irvine campus. The first two years of the position will be focused on exhibits, outreach, and collection development related to the 50th anniversary of the UC Irvine campus.

Duties and Responsibilities

Reporting to the Head of Special Collections & Archives and University Archivist, the Archivist for University Archives is responsible for overall management of the University Archives collections. The successful candidate will participate in active collection development to acquire the most significant materials of permanent historical value for documenting the history and functions of the UC Irvine campus, collaborate actively with the UCI Administrative Policies & Records unit, and provide and coordinate appraisal, accessioning, preparation of processing plans, arrangement and description, and preservation of materials in all formats for the University Archives. The Archivist for University Archives implements archival management of records in electronic formats, coordinates University Archives public service, engages in active outreach to campus schools and units, provides instruction in use of University Archives materials, and prepares exhibits. The Archivist for University Archives has responsibility for encoding finding aids using Encoded Archival Description (EAD) for contribution to the Online Archive of California. In addition the Archivist for University Archives supervises processing assistants including paraprofessional archival processors and part-time students and serves on the Department's reference desk. The successful candidate may also participate in digitization projects, acquisition of manuscript and archival collections, donor relations, and grant proposals as appropriate.

Qualifications

Required:

• A graduate degree in library science from an ALA-accredited institution, or a graduate degree in archival studies, or an equivalent combination of education and experience.
• Formal coursework or training in archival management and theory.
• Experience processing archival collections and preparing finding aids.
• Familiarity with concepts related to the management of university archives.
• Familiarity with concepts related to archival management of electronic records.
• Familiarity with basic records management principles and current trends.
• In-depth knowledge of efficient processing procedures, such as those outlined in Greene and Meissner's "More Product, Less Process."
• Ability to learn new technologies quickly and effectively.
• Strong written, verbal, and interpersonal communication skills.
• Ability to work effectively within a culturally diverse academic community.
• Ability to work effectively in teams and in a dynamically changing environment.
• Ability to meet the University of California criteria for advancement and promotion.

Preferred:

• Advanced skill in using the Archivists’ Toolkit and encoding finding aids using Encoded Archival Description.
• Familiarity with ArchivesSpace.
• Familiarity with the Guidelines for Efficient Archival Processing in the University of California Libraries.
• Experience providing reference service in a research or academic library.
• Experience working with archival collections in non-textual formats, such as photographs, audio recordings, and video recordings.
• Experience supervising archival processing assistants.
• Experience working with electronic records.
• Experience working with university schools and units.
• Experience processing university archives.

The Department of Special Collections and Archives

Special Collections and Archives houses the UCI Libraries' collections of manuscripts and archives, rare books, and notable subject collections. Archival collecting areas of particular strength and distinction include regional history (emphasizing Orange County and Southern California), the Southeast Asian Archive, the Critical Theory Archive (including the papers of Jacques Derrida, Wolfgang Iser, Paul de Man, and others), the University Archives (documenting the UC Irvine campus), dance and the performing arts (including the papers of Robert Cohen and choreographers Donald McKayle and Eugene Loring), and distinguished UCI faculty (including Nobel Laureates Frederick Reines and Sherwood Rowland).

The University Archives Collection

The University Archives preserves UC Irvine’s historically significant records. Beginning with the founding of UCI in 1965, the University Archives holds materials that document the planning and growth of the campus, the development and administration of academic and administrative programs and services, faculty concerns, student life, and community relations. In addition to records created in the course of campus business, such as correspondence, memoranda, minutes, reports, plans, charts, and topical files, the University Archives also contains photographs, maps, posters, newsletters, yearbooks, brochures, video and audio recordings, and a variety of other materials.

The UCI Libraries

The UCI Libraries are committed to innovation and excellence and are in a major period of change.  The Libraries consist of the Langson Library, the Ayala Science Library, the Library Gateway Study Center, and the Grunigen Medical Library.  These buildings contain over 3,300 public seats for study and research and provide more than 600 public access computers.  The UCI Libraries have a staff of approximately 140 FTE plus approximately 30 student assistant FTE.  The library collection consists of over 3.4 million volumes and over 137,000 journals and serial titles and an aggressively expanding electronic resources collection.  The UCI Libraries are a member of the:  Association of Research Libraries (ARL), California Digital Library (CDL), HathiTrust Digital Library, Center for Research Libraries (CRL), Coalition of Networked Information (CNI), Digital Library Federation (DLF), Council on Library and Information Resources (CLIR), Scholarly Publishing & Academic Resources Coalition (SPARC), Pacific Rim Digital Library Alliance (PRDLA), and International Federation of Library Associations and Institutions (IFLA).

University of California, Irvine

The University of California, Irvine is nestled in over 1,500 acres of coastal foothills, five miles from the Pacific Ocean, between San Diego and Los Angeles.  Founded in 1965, UCI has a diverse student body consisting of more than 28,000 undergraduate and graduate students.  Among the most dynamic campuses in the University of California system, UCI employs over 1,100 faculty and 9,400 staff.  Consistently ranked among the nation’s best universities, UCI is noted for its top-rated research and graduate programs, extensive commitment to undergraduate education, and growing number of professional schools and programs of academic and social significance. 

Librarians at the University of California Irvine are academic appointees and receive potential career status at the time of their initial appointment.  Librarians periodically receive administrative and peer review for merit increases based on the following criteria: 1) professional competence and quality of service within the Library; 2) professional activity outside the Library; 3) university and public service; and 4) research and other creative activity.

Salary & Benefits:  Salary commensurate with qualifications and experience based on the University of California pay scales.  Preferred appointment level is $47,544 - $70,956 (Assistant Librarian I – Librarian I).

Librarians are entitled to two days per month of annual leave, thirteen paid holidays, and one day per month sick leave.  The University has an excellent retirement system and offers a variety of group health, life, and disability insurance plans.  Benefits are equal to approximately 40% of salary.

Consideration will be given to applicants with a wide range of years of experience, including qualified early career librarians.

Deadline for Applications:  Applications received by November 8, 2013 will receive first consideration, but applications will continue to be accepted until the position is filled.  This recruitment is an extension of the previously advertised Assistant University Archivist position.

To Apply:  Electronic applications are preferred.  Qualified applicants who wish to be considered for this position should send their application materials including: cover letter; complete résumé; and the names, e-mail addresses, and phone numbers of three references, with a statement of each reference's professional relationship to the applicant, to: 

E-mail: libhr@uci.edu

Library Human Resources

UC Irvine, P.O. Box 19557

Irvine, CA 92623-9557

Confidential fax:  (949) 824-3270

Upon application, candidates should be in possession of proof of their legal right to employment in the U.S.  In compliance with the Immigration Reform and Control Act of 1986, verification of legal right to work will be required between the time of final selection and hiring, and is absolutely essential in ultimately being hired.

This position description is listed on the UCI Libraries Web site at http://www.lib.uci.edu/about/jobs/librarian-vacancies.html with links to additional Web sites featuring campus and community information.

The University of California, Irvine is an equal opportunity employer

committed to excellence through diversity.