The University of Georgia Libraries invites applications for the Head of the Arrangement and Description Unit for the Richard B. Russell Library for Political Research and Studies. This position is responsible to the Director of the Russell Library for a growing collection of over 15,000 linear feet of manuscript and archival material and makes a significant contribution to meeting Russell Library’s goals and standards. Specific duties include managing archival and manuscript collections and all aspects of arrangement and description to preserve and make collections accessible and support public services and outreach; by recommending and participating in efforts to develop and implement digital projects; by seeking external funding for projects; by assisting in acquiring and curating collections, in donor relations, and in development activities; by overseeing the operation and maintenance of Archivist’s Toolkit and online finding aids and databases; by supervising the Processing and Electronic Records Archivist and other unit staff; and participating in the planning, decision-making, and implementation of departmental goals and standards. Additionally, this position participates in reading room and reference service to patrons and works closely with the Head of the Access and Outreach Unit and the Lead Oral History and Media Archivist on special and ongoing projects. This position is a member of the University of Georgia Libraries' non-tenure track faculty.
The Richard B. Russell Library for Political
Research and Studies is a department within the University of Georgia Libraries
that reports to the University Librarian and serves as a center for research
and study of the modern American political system, with particular emphasis on
the role of Georgia and that of the U. S. Congress. The Russell Library seeks
to document fully the dynamic relationship of politics, policy, and culture—where
public interest intersects with the three branches of government at the local,
state, regional, national, and international levels—through the papers,
archival records, and material culture of individuals and organizations. The
Russell Library is also dedicated to developing and presenting public
programming and educational materials that facilitate and encourage research,
raise public awareness of the Library and its collections and services, and
provide learning opportunities for the communities it serves. The Russell
Library pursues alliances and opportunities for collaboration with individuals
and organizations that advance its mission. The Russell Library is a founding member of the Association of
Centers for the Study of Congress and is a primary partner and official
repository for the Foot Soldier Project for Civil Rights Studies, a
collaborative project dedicated to documenting and chronicling the experiences
and perspectives of lesser known participants in the civil rights movement in Georgia. For more information about the Russell
Russell Library staff consists of the Director (department head), six
archivists, and student assistants, and is responsible for acquiring,
preserving, and making accessible permanent historical records according to
archival standards and procedures; providing reference assistance to a variety
of patrons; and providing class instruction, exhibits, and public programming.
UGA Libraries is located on the university's main campus in Athens, Georgia, and
its facilities include the Main Library, Science Library, Zell B. Miller Learning
Center, Repository, and Special Collections Libraries. Perennially rated as one of the
nation's top college towns, Athens offers a vibrant place to work and
live. With Atlanta 70 miles to the
west, Athens offers good proximity to the city while maintaining a small-town
culture and feel. The favorable
climate supports an eco-friendly campus, and UGA is currently undergoing a
major multi-step plan to convert much of the campus into pedestrian friendly
green space. Information about the UGA Libraries: http://www.libs.uga.edu/ Information about Athens: http://www.libs.uga.edu/athens/
DUTIES AND RESPONSIBILITIES:
all aspects of the arrangement, description, and preservation of archival and
manuscript collections according to current nationally accepted archival
standards and procedures to meet department’s goals to make collections
accessible and support public services and outreach.
in the acquisition and appraisal of archival and manuscript collections,
including communicating with donors, packing and transferring materials, and
accessioning collections on arrival; sets and administers preservation and
processing priorities; creates and implements work plans.
with the Russell Library’s Oral History and Media Unit and the Processing and
Electronic Records Archivist to provide effective arrangement and description
and improve intellectual access to Russell collections’ media and born-digital
records via online catalogs and databases and the department’s Web site;
collaborates with the Oral History and Media Unit to identify gaps in holdings
for oral history documentation.
with the Head of Access and Outreach to identify, collect, and share collection
materials for exhibits, programs, and digital projects; Consults regularly with
head of Access and Outreach to connect new and current collections with users.
with the Cataloging Department to provide or update collection level records
and ensure their discovery and usability in online catalogs and provide access
to the department’s collection and reference books; oversees the development of
finding aids and their maintenance in the department’s online XTF database.
overall physical condition, environment, and maintenance of collections by
overseeing inventory of holdings; ongoing survey assessment, setting and
implementing priorities, reviewing policies and procedures, ensuring staff
training, ordering archival supplies, reporting metrics for collections and
processing, and monitoring holdings, storage, and space.
and trains staff of the Arrangement and Description Unit—one archivist,
occasional grant-funded archivist and interns, and two to four student
assistants; trains, develops, and mentors staff through effective communication,
promotion of continuing education opportunities, and a collaborative work
environment and fostering of shared goals that yields knowledge, productivity,
and participates in departmental efforts to develop and implement digital
projects, using appropriate metadata standards, and creating associated content
in conjunction with the Head of Access and Outreach Unit; coordinates with
other departments as necessary.
external funding for special projects in collaboration with Director and
department staff by identifying possible sources of funding, writing proposals,
and managing funded projects; seeks opportunities to multiply the resources,
prospects, and products of the unit and the department as a whole.
Director as needed or assigned in acquiring and curating collections, in donor
relations, and in development activities; contributing to the development and
maintenance of records retention guidelines for congressional offices and
organizations; recommending staffing, equipment, and budget needs.
as necessary to perform responsibilities in development activities, donor
relations, departmental pick-ups of materials, and participates in and supports
department’s programming; activities may include weekends, after hours, and
reference service to the University community and the general public by
participating in staffing the department’s reference desk, by developing and
maintaining knowledge of collections within the library and awareness of
related holdings at other institutions; provides instruction and tours as
to the mission of the Russell Library, and the Libraries as a whole, by
participating in meetings, program review, the development and evaluation of
policies and procedures, strategic planning, the development of special
projects and functions; provides written reports, proposals, articles promoting
collections, and other items as required.
an active national presence in the archival field by participating in
professional activities and engaging in scholarship through publication and
presentation; pursues continuing education opportunities; maintains
professional membership and/or accreditation; maintains an awareness of current
trends in the archives field especially related to arrangement and descriptive
standards, digitization, congressional papers, and shares knowledge with
co-workers; and participates in relevant library/university groups and
committees and provides service to the libraries and university as appropriate.
communication within the department and the Libraries by encouraging and
actively engaging in the exchange of needed information; communicates fully
with the Director and the other two departmental units, and coordinates as
flexibility and awareness of needs and changes in the department and
organization and contributes to the team effort by assuming other similar
duties and responsibilities as assigned.
degree in history, political science or related field (ACA certification
expected in 5 years for continued employment), or ALA accredited MLS. Minimum of
3-5 years’ experience in an archives or special collections processing large
complex modern collections with increasing supervisory responsibility, or an
equivalent combination of education and experience; Excellent leadership and
organizational skills and demonstrated ability to manage and complete multiple
projects and priorities efficiently; Excellent interpersonal skills and the
ability to collaborate with co-workers and other departments in a collegial
environment; Excellent research, writing, and communication skills;
Demonstrated knowledge of current national and international archival and
descriptive standards and best practices and excellent technical skills,
including experience with Microsoft Office, applying DACS and EAD, and
familiarity with Dublin Core, AACR2, LCSH, and MARC; Working knowledge of
intellectual property rights and issues related to born-digital content and
digital conversion of archival materials; Knowledge of preservation needs and
practices for archival and manuscript collections; Understanding of historical
research methodology and experience with online and print research tools;
Record of active participation and involvement in professional organizations
and scholarly engagement. Ability to lift and carry 40 lb. boxes and tolerance
of dust and inactive mold spores; Must have current driver’s license.
Archivist preferred; Background in modern southern history and/or southern
culture and strong grounding in social sciences or humanities preferred; Ability
to drive a cargo van and box truck preferred; Congressional papers processing experience
preferred; Experience using and managing Archivist’s Toolkit preferred;
Successful grant writing experience preferred; Records management experience.
Reading knowledge of Spanish preferred.
SALARY AND BENEFITS: Minimum $43,000; Salary is commensurate with
experience. UGA librarians are
non-tenured faculty members. UGA
offers an attractive benefits program including a choice of health and
retirement plans, dental plan, tuition remission and a relocation allowance; 21
days annual leave, 12 paid holidays.
APPLICATION PROCEDURE: Qualified applicants who wish to be
considered for this position should send as three separate pdf documents their
letters of application, complete resumes, and the names, addresses, e-mail
addresses, and phone numbers of three references by February 28, 2013 to: Jan D. Hudson, Human Resources Coordinator,
University of Georgia Libraries, Athens, Georgia 30602-1641 at email@example.com.
University of Georgia and the UGA Libraries have a strong commitment to
achieving diversity among its faculty and staff. We are particularly interested
in receiving applications from members of underrepresented groups and strongly
encourage persons of color to apply for these positions. The University of Georgia is an equal
opportunity, affirmative action employer.