Sunday, December 30, 2007

Database Maintenance Librarian

POSITION: Database Maintenance Librarian

RANK: Assistant University Librarian (Tenure Track)

REPORTS TO: Head, Authorities and Metadata Quality Unit, Cataloging and
Metadata Department

SALARY: $42,000; Actual salary will reflect selected professional’s experience
and credentials commensurate with selected applicant’s qualifications.

REQUISITION #: 0704409


Please note that this posting has specific instructions for the submission of application materials (see below: APPLICATION PROCESS). Failure to submit all of the required documents as instructed, may result in your application not being considered.

The Database Maintenance Librarian is responsible for coordinating and managing collection database maintenance activities to ensure accuracy of the library online catalog and OCLC. Duties include reclassification, withdrawal, transfer, retrospective conversion, reinstatement, error detection and correction, using Aleph reports and automated processes to make changes in the catalog, including global changes. The incumbent also oversees the Catalog Problems mailbox, participates in linkchecking, and provides support for inventory projects as needed. The activities are interdepartmental and interdivisional in nature, and need to be prioritized, assigned and accomplished with Technical Services and other library staff, in consultation with the Head of the Authorities and Metadata Quality Unit in the Cataloging and Metadata Department.

The incumbent should actively pursue professional development opportunities including research, publication and professional association work to meet library-wide criteria for tenure and promotion.

The duties of this position include:
1. Manage database maintenance operations, including planning, budget and goal setting for reclassification and other projects.
2. Supervise one FTE Library Associate I and temporary employees as needed. Provide hiring, training, staff development, and evaluation.
3. Examine and revise workflows and procedures as needed to improve efficiency.
4. Submit statistics and reports regularly.
5. Maintain data in UF OPAC and OCLC to accurately reflect bibliographic data, including current library holdings. Utilize automated processes, such as macros and global change functionality, to make revisions.
6. Contribute to the development of departmental and library goals, policies, procedures, and priorities. Work with Collection Management, Access Services, and Technical Services staff in various assignments. Provide input to improve ease of use of library materials.
7. Keep abreast of the developments in assigned field.
8. Participate in appropriate professional library organizations on the state, regional and national levels. Pursue professional development goals, including publications.

Minimum qualifications:
1. Masters degree in Library or Information Science from an ALA-accredited program.
2. Minimum 2 years cataloging experience.
3. Knowledge of AACR2, LCSH, LC Classification, and MARC21.
4. Excellent analytical and organizational skills.
5. Ability to work as a team member in a complex academic research library environment.
6. Ability to communicate effectively, both orally and in writing.
7. Ability to meet deadlines and work independently.
8. Flexibility and creativity in a changing library environment.
9. Strong potential for meeting the requirements for tenure and promotion.

Preferred qualifications:
1. Experience using the Aleph integrated library system.
2. Working knowledge of one or more European languages.
3. Experience using automated processes, such as macros and global change functionality, and spreadsheets.
4. Demonstrated supervisory skills.

The University of Florida
The University of Florida is a large, land grant, public educational research institution with a faculty of approximately 4,000 and a student body of 48,000. It ranks third nationally in size of student body and eighth nationally in the number of merit scholars enrolled in the freshmen class. The University is a member of the Association of American Universities and offers the Ph.D. in more than 90 fields and the Master's degree in more than 120 fields. For more information please consult the UF homepage at

The University of Florida Libraries are members of the Association of Research Libraries, the Center for Research Libraries, the Research Libraries Group, and SOLINET. The library staff consists of more than 400 FTE librarians, technical/clerical staff and student assistants. For more information about the Libraries, please visit

The Cataloging and Metadata Department in the Technical Services Division supports the academic programs of the University by organizing, describing, and providing physical processing for the books, journals, electronic resources, sound and video recordings, microforms, maps, and other material purchased or received by the library system. Ten librarians and nineteen support staff catalog over 30,000 titles per year in compliance with national standards of bibliographic control and in keeping with established priorities. In addition, the department oversees the loading of e-resource and microform packages resulting in the addition of thousands of records to the library catalog each year. Original record contributions to OCLC, an international bibliographic database, number 5,000 annually. The department participates in international cooperative cataloging programs including CONSER, BIBCO, NACO, SACO, and AGRICOLA. Four units - Copy Cataloging, Science and Social Science Cataloging, Humanities and Special Collections Cataloging, and Authorities and Metadata Quality – and the Principal Serials Cataloger collaborate to create efficient workflows and apply the latest technologies in order to meet user needs. For more information, see the department’s Web site at

Twenty-six vacation days, nine paid holidays, and thirteen days sick leave annually; retirement plan options; insurance benefits; tuition fee waiver program; no state or local income tax.

Application Process:
The University of Florida is an equal opportunity employer and is strongly committed to the diversity of our faculty and staff. Applicants from a broad spectrum of people, including members of ethnic minorities and disabled persons, are especially encouraged to apply. As part of the application process, applicants are invited to complete an on-line confidential and voluntary demographic self-disclosure form which can be found at: This information is collected by the University of Florida's Faculty Development Office to track applicant trends and is in no way considered by the Smathers Libraries in the selection process.

Please submit application materials via e-mail. Send, as attachments (MS-Word format preferred), a cover letter detailing your interest in and qualifications for this position, your current resume and a list of three references. Include address, telephone and email information for references. Please include a 250-word document expressing your opinion on the topic “How does the quality of library metadata contribute to user services?” Apply by 2/15/08 (applications will be reviewed as received). Send all required application materials to Brian Keith, Smathers Libraries Human Resources Officer, at:

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