Administer Specialist

2559 - Administrative Specialist
Issue Date : 03-10-2010
Closing Date : 05-07-2010
Salary Range : Commensurate with experience
Description
The position reports directly to the Chief Librarian, Queens College Libraries (consisting of the Benjamin S. Rosenthal Library, Art Library, and Music Library), providing executive and administrative support of the activities of the Library Administrative Office. The Specialist works directly with Library department heads and Library faculty and staff to ensure the smooth and efficient operation of the Office. The position serves as main administrative liaison for the Chief Librarian and external College, University, and community constituents. Oversees and coordinates the activities of Office staff in the preparation of paperwork and other activities related to management of the Library's Adjunct and Temporary Services budget; preparation of materials for faculty reappointment, tenure, promotion and evaluation; the preparation of periodic Library reports and surveys; management of special Library functions and programs; coordinates the gathering and distribution of information related to the Libraries' hours of operation; creation and maintenance of files, records, correspondence, travel authorizations, vouchers and other related paperwork; supervision of faculty carrels located in the Library; monitor the physical plant operation and maintenance issues of the Libraries; and other duties as assigned.
Duties
- Provides administrative and program support to an administrative or academic department.

- Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications.

- Works with appropriate offices related to personnel recruitment, expediting search activities

- Research coordinates and organizes materials for key events such as promotion and tenure reviews.

- Supervises and trains support staff and student workers.

- Manages budget and coordinates purchasing, accounting, and payroll.

- Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules.

- Performs related duties as assigned.

Qualifications
Minimum
Bachelor's Degree and four years' relevant experience required.

Preferred
Knowledge of general budgeting management and experience with the policies and procedures of the City University of New York (CUNY) is strongly preferred.

How to apply
To apply please go to CUNYfirst.

Once you have registered or logged in with your username and password, upload your cover letter and resume as one document. Please be sure to include the names and contact information of three professional references for this position.

**Important**
Please be sure to complete the My Profile section then click on the Save button. Once you click on Save, fill out the necessary information on all links shown and make sure to click on Submit or your application will be saved as a draft. To add other attachments click on My Career Tools link at top and click on Add Attachment to upload References, Writing Samples or any other necessary information.

Benefits
CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans.
Please contact or send resume to:
Please click "CUNYfirst" above
Library

2559 - Administrative Specialist
Issue Date : 03-10-2010
Closing Date : 05-07-2010
Salary Range : Commensurate with experience
Description
The position reports directly to the Chief Librarian, Queens College Libraries (consisting of the Benjamin S. Rosenthal Library, Art Library, and Music Library), providing executive and administrative support of the activities of the Library Administrative Office. The Specialist works directly with Library department heads and Library faculty and staff to ensure the smooth and efficient operation of the Office. The position serves as main administrative liaison for the Chief Librarian and external College, University, and community constituents. Oversees and coordinates the activities of Office staff in the preparation of paperwork and other activities related to management of the Library's Adjunct and Temporary Services budget; preparation of materials for faculty reappointment, tenure, promotion and evaluation; the preparation of periodic Library reports and surveys; management of special Library functions and programs; coordinates the gathering and distribution of information related to the Libraries' hours of operation; creation and maintenance of files, records, correspondence, travel authorizations, vouchers and other related paperwork; supervision of faculty carrels located in the Library; monitor the physical plant operation and maintenance issues of the Libraries; and other duties as assigned.
Duties
- Provides administrative and program support to an administrative or academic department.

- Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications.

- Works with appropriate offices related to personnel recruitment, expediting search activities

- Research coordinates and organizes materials for key events such as promotion and tenure reviews.

- Supervises and trains support staff and student workers.

- Manages budget and coordinates purchasing, accounting, and payroll.

- Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules.

- Performs related duties as assigned.
Qualifications
Minimum
Bachelor's Degree and four years' relevant experience required.

Preferred
Knowledge of general budgeting management and experience with the policies and procedures of the City University of New York (CUNY) is strongly preferred.

How to apply
To apply please go to CUNYfirst.

Once you have registered or logged in with your username and password, upload your cover letter and resume as one document. Please be sure to include the names and contact information of three professional references for this position.

**Important**
Please be sure to complete the My Profile section then click on the Save button. Once you click on Save, fill out the necessary information on all links shown and make sure to click on Submit or your application will be saved as a draft. To add other attachments click on My Career Tools link at top and click on Add Attachment to upload References, Writing Samples or any other necessary information.
Benefits
CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans.
Please contact or send resume to:
Please click "CUNYfirst" above
Library


For more information: http://www.qc.cuny.edu/HR/Pages/DetPage.aspx?job_id=726