Thursday, February 4, 2010

University Archives Processing Archivist

University Archives Processing Archivist
The Bancroft Library
University of California, Berkeley

Hiring range: Associate Librarian I -- Associate Librarian III
$48,029 to $52,860 per annum, depending upon qualifications
(Three-Year Temporary 75% Appointment starting April 2010)

The Bancroft Library at the University of California, Berkeley, is one of the largest and most heavily used libraries of manuscripts, rare books, and special collections in the United States. As the primary center of special collections within the library system at Berkeley, Bancroft supports major research and reference activities and plays a leading role in the development of research collections. Additional information regarding The Library and The Bancroft Library is available on the web at:

Bancroft Technical Services (BTS) is the unit responsible for all of the technical operations of the Bancroft Library. BTS employs approximately 35 career and non-career staff and currently manages over fifteen grant-funded projects. BTS operations include: acquisitions, cataloging (original and copy), archival, manuscripts, and pictorial collections processing, and digital archiving. BTS takes a leadership role in setting national standards for technical processing, digital access, and digital archiving of rare books, archives, and special collections materials. A significant percentage of BTS processing and digital archiving projects is funded by grants or donors, leading BTS actively to partner with other campus and library units and with a variety of institutions throughout the San Francisco Bay Area, the state, and the nation.


The Bancroft Library’s University Archives Processing Archivist reports to the Head of Bancroft Technical Services and is responsible for University Archives (UARC) and History of Science and Technology faculty collections that must be processed, arranged and described. These include both personal papers and administrative records covering a variety of topics and subject areas. The archivist works with the UARC Team to assist with the development and implementation of the records inventory instrument, field visits to campus offices, development of the inventory database, data input of survey results, analysis of the record reports, and creation of retention and disposition schedules.

The archivist has full responsibility for managing processing projects and supervising staff, which includes processing archivists, support staff, student assistants, and volunteers. He/she establishes priorities for arrangement and description of the collections, including the processing plans and finding aid structures. The archivist manages the unit workflow and work schedules, and establishes mechanisms for timely turn-around of such collections. He/she hires and trains unit student staff and edits/reviews unit staff work-product, especially the re-housing of the collections, labeling, and creation of finding aids and other descriptions. He/she plans the goals for collection processing and develops processing plans for specific collections in coordination with unit staff and curators in determining order, specificity, and appropriate level of description and analysis. He/she works with the University Archivists in the preservation assessment of collections and in selection of materials for conservation treatment. The archivist works with the BTS staff on appraisal of collections and administration of new acquisitions.



-MLS from an accredited library school with coursework in archival administration and experience in an archival repository.
-Demonstrated knowledge and experience with processing, arrangement, and description of personal papers, organizational records, and University administrative records.
-Prior experience with development of completed finding aids.
-Knowledge of DACS, MARC, and application of an EAD encoding tool like EAD Express or WebGenDB.


-Familiarity with UC Berkeley administrative and faculty organization and functions.
-Familiarity with Bancroft Library cataloging, arrangement and description.
-Experience with document imaging projects which involve Electronic Document Management Software (EDMS), such as ImageNow software.
-Excellent analytical, interpersonal and communication skills, initiative and flexibility.
-Strong commitment to excellence in service and demonstrated ability to work independently, as well as collaboratively in a complex, changing environment.
-The successful candidate will show evidence of effective project planning, management, and completion.

UC Berkeley librarians are expected to participate in library-wide planning and governance, to work effectively in a shared decision-making environment and to be active professionally. Professional contributions beyond the primary responsibilities are required for advancement in the Librarian series. The successful candidate will show promise or evidence of such contributions.

The Library at the University of California, Berkeley is committed to the support and encouragement of a multicultural environment and seeks candidates who can make positive contributions in a context of ethnic and cultural diversity.

Professional librarians at UC are academic appointees and are represented by an exclusive bargaining agent, University Council – American Federation of Teachers (UC-AFT). This position is in the bargaining unit.

DEADLINE: Consideration will be given to applications received by February 28, 2010.

Applicants should apply in writing, including with their letter a complete statement of qualifications, a full resume of their education and relevant experience, and the names, addresses, and phone numbers of three references who are knowledgeable about their qualifications for this position. Send applications to:

Susan E. Wong
Director, Library Human Resources
Library Human Resources Department
110 Doe Library
University of California
Berkeley, CA 94720-6000

Or Fax: 510-642-8675
Or Email:

Applications received via email preferred.

The University of California is an Equal Opportunity, Affirmative Action Employer

No comments: